- Archive Mailbox Outlook Mac
- Archive A Specific Mailbox In Outlook For Mac 2016 Version
- Archive A Specific Mailbox In Outlook For Mac 2016
Outlook for Mac accounts connected to Exchange may sometimes get error messages stating that their Exchange mailbox is full. And IT support team may have to ask the email client users to delete unnecessary emails and attachments or to archive their mailbox data. Here, we will go through the causes of this issue and ways to deal with it.
Why the Exchange Mailbox is Full?
How to Archive Outlook for Mac Mailbox Folder Data? The method for archiving folders in Outlook for Mac is given below: Begin by choosing one or more messages to archive. From the top ribbon, select Archive. Click on Continue on the prompt (This will let you create you a new archive folder). Now, to set archiving rules go to Tools and select. How to Create Archive in Outlook 2016 & 2011 for Mac with Inbuilt Outlook Mac Archive. To Archive Email in Outlook 2016 & 2011 for Mac, the user has to follow the different steps. When the user archive Mac Outlook data then the file created is known as an OLM file. The user can easily find mac Outlook 2016 archive location & create OLM file. Jul 18, 2018. Use the archive feature in Outlook 2016 to keep your mailbox from growing out of control. When you archive email, it saves the messages in another Outlook data file (.pst), which you can open at.
An Exchange connected user mailbox cannot accommodate more messages when its size reaches the mailbox quota allocated by the Exchange administrator for it. The prominent reasons for full Exchange mailbox are duplicate items and large-sized emails, attachments. The consequences of the scenario of full storage in Exchange mailbox are corrupted database files, downtime, slow performance, or data loss in severe conditions.
These effects are undesirable and then, users will have to reduce their mailbox size from the Outlook for Mac email client itself. Deleting unwanted emails and separating attachments from mails can help to some extent. However, a better approach would be to archive the old Outlook for Mac mailbox data and retain only the recent and most relevant items in the mailbox. Let us see how you can check the size of your Outlook for Mac mailbox folders and archive their items.
Instant Solution
Instant Solution
Free drama jepang last cinderella. Get Kernel for OLM to PST Converter, an automated tool to backup your important Outlook for Mac user data, including emails, attachments, calendars, etc. to Outlook PST.
How to Check the Size of Mailbox Folders in Outlook for Mac?
In Outlook for Mac, users don't have the facility to check the size of the entire mailbox. They have to do it individually for each folder. For this, right-click the folder, select Folder Properties, and go to the Storage tab on the Folder Properties dialogue box. Here one can view the size of the folder as well as the sizes of its subfolders.
How to Archive Outlook for Mac Mailbox Folder Data?
The method for archiving folders in Outlook for Mac is given below:
- Begin by choosing one or more messages to archive.
- From the top ribbon, select Archive.
- Click on Continue on the prompt (This will let you create you a new archive folder).
- Now, to set archiving rules go to Tools and select Rules, further select Edit Rules.
- Then select Exchange from the left menu pane, then click on ‘+' to add a new rule.
- Assign a Rule name and specify the required conditions. Then click on OK to save the rule.
- To apply the rule to a folder, select all its emails and click Message > Rules > Apply > Select Rule.
How to Backup OLM Files in PST?
Many OLM users may want to backup their OLM files as PST files. By doing so, they can access their emails in MS Outlook (Windows environment). The process is given below:
- Launch the Outlook for Mac application. Go to the Outlook menu and then click on Preferences.
- Follow Tools>Accounts.
- Click on the Add email account option.
- Start by signing in to your Gmail account so as to configure the IMAP email account.
- Then configure your Mac Outlook OLM file with the same Gmail account.
- Now, create a Gmail label and then start synchronizing the OLM file with IMAP
- Now, move all OLM file data to the IMAP account and then move OLM emails from IMAP mailbox to MS Outlook PST by configuring that IMAP account in the Outlook client application.
Also, you can opt for a third party tool Kernel for OLM to PST converter for the conversion of OLM files to PST. This tool helps you to convert OLM files to PST format. It helps migrate all Outlook for Mac items including emails, attachments, calendars, etc. to the Windows environment.
Conclusion
The blog was focused on the issues generated via the full Exchange mailbox in Outlook for Mac and its effect on the data and client performance. Some manual workable practices like archiving, data transfer, or backup are explained and for fully automatic conversion of OLM files to PST, a smart solution is introduced for help.
More Information
If you're using Outlook for Mac and want more free space in your Inbox, then the best way is to archive your emails, contacts, and other items. You can archive OLM data to anywhere on your system. Follow the steps below to export mail items to an archive file in the latest versions of Outlook for Mac.
Archive Mailbox Outlook Mac
- Open Outlook for Mac on your Mac and go to the 'Tools' tab and select 'Export.'
- A new wizard 'Export to Archive File (.olm)' will appear on the screen; select the items that you want to export to the archive file and click 'Continue.'
- Now, in the 'Save as' box, select the 'Downloads' folder, and click the 'Save' button.
- It will take a few seconds to export the data; once it's done, you'll receive a notification. Click 'Finish' to complete the process.
Using this technique, you can easily export your mail items to Archive in an OLM file.
How to Backup OLM Files to PST Files?
If the manual method to convert OLM to PST is not enough for you to export data from Outlook for Mac data files, then you can export your data to PST files easily. Kernel OLM to PST converter is the most reliable tool to convert your OLM files to PST.
The working process of this software is very simple. Upload the OLM file to the tool and start the scanning process. Once scanned, you'll be able to see all its content in the tool; you can then save/export the file in the desired format. Let's see the working process of this tool:
- On launching OLM to PST converter software, a window will appear on the screen; select the file that you want to convert and click 'Next.'
- Once the file is scanned, it's folders will be visible on the left pane of the tool. Click any folder to preview its emails/items and preview them in the 'Simple View.'
- Now, to convert it to PST, select 'PST file (MS Outlook)' from the right pane of the tool and click 'Next.'
- If you want to apply any filters to the OLM file before converting it, then apply from the filter section.
- Browse the location where you want to save the file and click 'Finish.'
Archive A Specific Mailbox In Outlook For Mac 2016 Version
It will take a few seconds to save the file. Once it is done, you'll receive a notification displaying, 'File has been saved on the location.' With the help of this tool, you can also export OLM files to Office 365 easily.
Free gfive mobile pc suite driver software. After converting the OLM file to PST, you can free-up space from your Outlook for Mac account by removing the emails/messages from Inbox.
Video Tutorial to Save OLM Files to Outlook
Archive A Specific Mailbox In Outlook For Mac 2016
More Information
